An email signature is a block of text (and optionally images or links) that is automatically appended to the bottom of your outgoing emails. Signatures are commonly used to display your name, job title, company, phone number, and website so recipients have your contact information readily available.
This article is intended for SmarterMail webmail users who want to create a new signature on their account. Please follow the steps below:
- Click on More in the top navigation bar, then select Settings from the drop-down menu.
- From the list of options on the left-hand side of the Settings page, select Signatures.
- You should now see two sections: Signatures on the left and Mapped Fields on the right.
- The Signatures section lists any signatures you have already created. If this is your first signature, the only option available will be + New Signature.
- The Mapped Fields section allows you to assign a default signature to your primary email address, so every email sent from that address automatically includes it. Most users only need to configure the top field (the default "From" address); the other two fields are for additional "From" addresses and are typically not used.
- Click + New Signature to begin creating your signature.
- A new signature editor will open. Fill in the following fields:
- Name – This is the name of the signature itself (for your reference), not the name that appears in the signature. For example, you might name it "Work Signature" or "Personal."
- Body – This is where you enter the actual content of your signature. You can format text, adjust font style and size, insert images, and add hyperlinks using the toolbar above the text box.
- (Optional) Below the body editor, you will see a Variables section. Variables are placeholders you can insert into your signature that are automatically replaced with the corresponding information from your account when the email is sent. For example, inserting #DisplayName# will populate your display name in every outgoing email.
- Once you have finished building your signature, click Save at the bottom of the editor to keep your changes. If you do not want to keep your changes, click Cancel. The Delete button will remove the signature entirely.
- To make your new signature appear automatically on outgoing emails, return to the Signatures page and use the Mapped Fields section to assign your signature to your default "From" address.
If you encounter any challenges or need further assistance, please visit our Support Request Form and submit a request. Our technicians will be happy to help you!
Article ID: 466, Created: 6/4/2014 at 7:34 PM, Modified: 4/22/2026 at 12:20 PM